Institutional Review Board

The Institutional Review Board is declaring a pause in accepting IRB applications, between January 2, 2019 and January 22, 2019.  The Revised Common Rule goes into effect January 21, 2019 (  Applications received in 2018 will be reviewed under the current guidelines.  We need a brief moratorium in order to switch over application forms and the IRB web pages to reflect the new federal guidelines.   The CITI training site for research ethics will be converting all of their materials to the new rules.   Further details will be announced early next year.  

The next Full Board meeting is scheduled for January 14, 2019.  If you have applications that may need review by the committee, please submit them by email before January 2, 2019.  Any projects reviewed at that meeting will be subject to the current rules.


University of Detroit Mercy through its Institutional Review Board complies with the Department of Health and Human Services (HHS) and the Food and Drug Administration (FDA) regulations as set forth in the Code of Federal Regulations codified at 45 CFR 46, 21 CFR 50 and 21 CFR 56. These regulations pertain to the protection of human research subjects participating in research projects conducted by the University of Detroit Mercy community of faculty, students, and administrators. The University is guided by the ethical principles regarding all research involving humans as subjects as set forth in the report of the National Commission for the Protection of Human Subjects of Biomedical and Behavioral Research entitled Ethical Principles and Guidelines for the Protection of Human Subjects of Research (the 'Belmont Report'). The charge to this committee, and its contribution to the life of the University, is to assure that the above identified ethical principles and regulations are complied with.

Researchers are responsible for following the procedures outlined in the Research Project Procedures and Guidelines.

For additional information, please see the Powerpoint Presentation about Responsible Research with Human Participants.


    Does your research plan need an IRB review?

    Research investigators, department heads, and thesis/dissertation or faculty advisors are responsible for insuring that ALL research involving human subjects is submitted to the IRB for review. Definitions from the federal rules for human subject research 45 CFR 46.102(f):

    • Human Subjects: A living individual about whom an investigator (whether faculty or student) conducting research obtains:
      1. Data through intervention or interaction with the individual.
      2. Identifiable private information.
    • Research: A systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalize knowledge

    All research involving human subjects will be reviewed if:

    • The research is sponsored by the University.
    • The research is conducted by or under the direction of any employee, student or agent of the University in connection with his or her institutional responsibilities.
    • The research is conducted by or under the direction of any employee, student or agent of the University using any property or facility of the University.
    • The research involves the use of the University's nonpublic information to identify or contact human research subjects or prospective subjects.

    Some projects may be reviewed by the chair alone and whether or not a full board review will be necessary can usually be ascertained by contacting Elizabeth Hill, chair of the IRB.


    What needs to be submitted for the IRB review?

    Project proposals being submitted for IRB review should be sent to the Chair and must include:

    1. A completed Project Summary Form
    2. A copy of the exact Informed Consent Form that will be used with the study volunteers along with the advertisements for study volunteers. See guidelines for these advertisements. Consent forms must include all items identified in the model and must be readily understandable by the average lay person. If the volunteers are children the language must be age appropriate. Consent forms provided by a funding agency must be amended to conform to the above referenced policy statements or will be returned for amendments prior to IRB review.
    3. A copy of the complete research project, including questionnaires and interviews when applicable.
    4. A copy of your CITI training completion certificate.  CITI provides an on line course on human subjects protection in research. Click here for further instructions
    5. A copy of the Investigators Brochure (supplied by the Drug Company), when applicable.
    6. A letter of approval authorizing the use of their site, signed by an appropriate official, if research volunteers are to be used at sites other than Detroit Mercy or Detroit Mercy affiliated hospitals (i.e., schools, shelters, social agencies, nursing homes).
    7. If the project uses a vulnerable population (patients, prisoners, or children), please provide documentation of an ethics review within that institution, such as an internal ethics committee, a similar oversight group or a medical director.
    8. Research with children or adolescents requires a Parental Consent Form (which can be adapted from the Consent Form above) and a Child Assent Form. The assent form must be written to be understandable by the age group of your participants. (Assent forms for children 7-13 are written at the third grade level, forms for adolescents 13-17 are written at the fifth grade level.) If the research is minimal risk, only one parent must consent. If the research is more than minimal risk, both parents must consent.

    Documents to be reviewed by the IRB must be submitted to the chair, IRB, at least three weeks prior to the next regularly scheduled board meeting.


    What needs to be submitted throughout your study?

    For ongoing review (yearly), submit the Review Report.

    At project completion, submit the Final Summary.

    The IRB shall notify the research investigator in writing of the IRB's decisions, conditions and requirements and provide the research investigator reasons for the IRB's decision to disapprove a research project and an opportunity for the research investigator to respond. Reasons for disapproval shall also be transmitted to the Academic Affairs Office by the IRB. Upon approval, the investigator will be sent an approval letter signed by the IRB chairperson. The letter will state the length of the IRB approval, and approval expiration date.


    Meeting Schedule

    The Institutional Review Board generally meets on a regular basis six times a year. Documents to be reviewed by the IRB must be submitted to the chair, IRB, at least three weeks prior to the next regularly scheduled board meeting. Location of the meetings is the Fisher Administration Bldg. 5th floor conference room.



    Monday, June 25, 2018

    Monday, July 16, 2018

    Monday, July 27, 2018

    Monday, September  17, 2018

    Monday, October 29, 2018

    Monday, November 19, 2018

    Tuesday, January 2, 2019

    Monday, January 14, 2019

    Monday, February 25, 2019

    Monday, March 18, 2019

    Monday, April 29, 2019

    Monday, May 20, 2019

    Researchers who are certain that they will need to have their protocols reviewed by the full board at one of the meetings scheduled above must submit one original copy of their protocol along with eight complete copies of it to the chair, Elizabeth Hill.

    Voice: 313-578-0405

    216 Reno Hall
    University of Detroit Mercy
    4001 W. McNichols Road
    Detroit, MI 48221

    Board members
    Elizabeth M. Hill, Ph.D. (Chair)
    Patricia Rouen, Ph.D., FNP-BC
    Karen Selby, Ph.D.
    Audley "Kano" Smith, Jr., M.A.
    James Tubbs, Jr., Ph.D.
    Michelle Wheater, Ph.D.
    James Windell, M.A.