IDC Finance Procedure
Interdepartmental Charges must be submitted via email to firstname.lastname@example.org using the IDC template by the 25th of each month (or the 1st business day following if the 25th falls on a weekend or holiday). The template should summarize all of the transactions being charged to other departments for the month. There is no need to complete a separate template for each transaction.
Please note, the employee who submits the transaction is responsible for notifying the departments being charged. The method of notification is at the employee's discretion. However, the notification must contain a reference number, which will be used for identification purposes on the template. For example, the employee may choose to send an email with an attachment of the form his/her department is currently using, such as a work order. The work order number would serve as the reference number. The employee may also use the four digit ORG # as the reference number.
Refer to the IDC sample for an example of a completed Interdepartmental Charge template. Be as detailed as possible in the Description field, which is limited to 35 characters (please do not use special characters). The Ref No. field is limited to 8 characters and should correspond to the reference number used for the notification sent to the department.
Feel free to email email@example.com with any questions.