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Assessment Team

Team Membership

Eleven-member team: one representative of the law school; one representative of the dental school; one representative from each of the colleges/schools (selected by the college/school); one representative from the library; one faculty member selected by the MFA from its members; and two administrative representatives.

Reports to the Provost/Vice President for Academic Affairs.

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    Assessment Report Cycles and Submission Dates

    Report

    Submission 1
    Parts I, II, III (items 1-3)

    Submission 2
    Part III (Items 4-7)

    Submission 3
    Part III (Items 8-9)

    Written Communication January 15, 2013 September 30, 2013 September 30, 2014
    Oral Communication January 30, 2014 September 30, 2014 September 30, 2015
    Social Responsibility February 27, 2015 September 30, 2016 September 30, 2017
    Critical Thinking April 15, 2016 September 30, 2017 September 30, 2018
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    Documents

    The Assessment Team seeks to collaborate with departments/programs/units to ensure that effective assessment of student learning occurs across the University. To assist in meeting this goal, the team requests that you complete the Assessment Report for your specific program. The form is listed below.

    Program Assessment Form Written Communication 2012-14 (docx)

    Program Assessment Form Oral Communication 2013-15 (docx)

    Program Assessment Form Social Responsibility 2015-17 (docx)

    Program Assessment Form Critical Thinking 2016-18 (docx)

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    Members

    Members

    Representatives from the colleges/schools/library

    Jill Turner, Chairperson, Reference Department, School of Dentistry Library (term expires 3/2017)

    Claudia Bernasconi, School of Architecture (term expires 3/2018)

    Sharla Fasko, Psychology, College of Liberal Arts & Education (term expires 3/2018)

    Mary White, co-Secretary, Nursing, College of Health Professions and McAuley School of Nursing (term expires 3/2018)

    Mary Higby, Business Administration, College of Business Administration (term expires 3/2018)

    TBD, College of Engineering & Science (term expires 3/2018)

    Andrew Papa, co-Secretary, Performing Arts, College of Liberal Arts & Education (term expires 3/2017) (MFA)

    2 administrative representatives

    TBD (term expires 8/2017)

    Elizabeth Roberts-Kirchhoff, Director of Assessment (ex officio)

    1 Dental School representative

    Maureen Van Hook, Director, Dental Hygiene, School of Dentistry (term expires 8/2017)

    1 Law School representative

    Charisse Heath, Assistant Dean, Academic Success (term expires 3/2017)

    Invited Participants

    The chairperson of a team and/or the administrator to whom the team reports may add guests in an “Invited Participant” category. Individuals are invited because of their expertise, potential contributions, or history with the team but have no voting rights. The term of service for invited participants is not to exceed two years. Invited participants are not eligible for reappointment in this category.  A team may not exceed three invited participants at any given time.

    • Lara Wasner, Director, Language and Cultural Training  (term expires 3/2018)
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    2016-17 Charge

    • Continue to evaluate the data collected in previous cycles  and provide a summary and/or recommendations that:
      • identifies themes or concerns of gaps in either in pedagogy, evaluation or related issues;
      • determines if changes have occurred and note exemplars;
      • provides recommendations about needed faculty development or information that should be shared with college/school deans and Curriculum Committees as an effort to “close the loop".
    • Develop an annual summary of assessment activities initiated by the Team, the results of those assessment activities, and explain precisely how the data collected/results have been shared, and how it has been utilized in ongoing planning.
    • Develop in writing approaches for sharing best practices around the University regarding assessment. 
    • Review the assessment methodologies being used by each school and identify those schools in which assessment activities should be commended, as well as those requiring improvement.
    • Establish procedures for keeping records of approved resolutions, determinations, advice, membership records and other actions.
    • Keep the University community informed of team activities by providing summary minutes of meetings and reports. The secretary of the team is responsible for sending these documents to sharedgovernance@udmercy.edu  for posting on the shared governance website.
    • Verify whether team’s operational policy and procedures are consistent with practice. Submit your revised document to the Shared Governance Task Force through the chairperson at auerme@udmercy.edu by December 1, 2015.  If there are no changes to be made notify the SGTF chairperson by the same date. 

    Note: Numbers indicate the corresponding 2012-2017 University Strategic Plan action steps Click here to view

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    Operational Policies and Procedures

    I.  Reporting Line: Team report to the Provost/Vice President for Academic Affairs

    When formal recommendations are made to the Provost/VPAA, he/she will inform the team of his/her decision or reaction to the proposal within 60 days.  If the Provost/VPAA decides to take a course of action different from that recommended by the team, he/she will make him/herself available to explain to the team the reason for the contrary action.

    II. Team Membership

    A. One representative of the School of Law
    B. One representative of the School of Dentistry
    C. One representative from each of the colleges/schools (selected by the college/school)
    D. One representative from the Libraries that report to the Dean of University Libraries
    E. One faculty member selected by the MFA from its members
    F. Two administrative representatives appointed by the Provost/VPAA

    III. Structure

    A. Chairperson

    1. Chairperson or co-chairs will be chosen annually by the Team membership during the first meeting of the fall term.
    2. Call meetings for the Team.
    3. Conducts meetings for the Team.
    4. Provides notification of a meeting at least ten days prior to the meeting.
    5. Develops meeting agendas and distributes to the Team membership at least two days before the scheduled meeting.
    6. Provide the Team with issues identified by the Provost/VPAA.
    7. Provide recommendations and other actions to timelines established by the Provost/VPAA.
    8. At the end of each academic year, the Team will evaluate its progress toward achievement of established goals in an annual report for the Provost/VPAA. A copy of the report will be sent to the shared governance task force at sharedgovernance@udmercy.edu.

    B. Secretary

    1. Secretary or Co-Secretaries will be chosen annually by the Team membership during the first meeting of the fall term and will serve for the entire academic year.
    2. Takes minutes of Team meetings.
    3. Submits minutes within one week after approval to shared governance task force: sharedgovernance@udmercy.edu.
    4. Maintains roster of current Team membership.
    5. Provides shared governance website administrator the names of the elected officers and notifies administrator of changes in team membership.

    IV. Procedures

    A. It is the responsibility of the immediate past president to call the initial meeting of the fall term. If the immediate past president is longer a Team member, the MFA representative will call the first meeting.
    B. Team will meet at least once per month during the academic year and during the summer as needed.
    C. A quorum shall consist of a majority of members for a meeting, consensus, or vote to take place.
    D. Meetings will operate under the principle of consensus unless a vote is requested.


    V.  Duties

    A. Establish, in consultation with the Provost/VPAA, goals for the academic year.
    B. At the end of each academic year, the team will evaluate its progress toward achievement of established goals. in an annual report to the Provost/VPAA.
    C. Share best practices around the university regarding assessment.
    D. Review the assessment methodologies being used by each college/school and department/program.
    E. Identify those departments/programs in which assessment activities require improvement, and suggest ways to improve.
    F. Interact with the Core Curriculum Committee/Task Force regarding assessment of the Core objectives
    G. Recommend assessment policy and, at the request of the Provost/VPAA, implement proposed assessment activities
    H. Maintain an ongoing awareness in the University community of the importance of assessment through workshops and other activities
    I. Provide the Provost/VPAA with recommendations regarding assessment activities


    Revised and Approved
    Shared Governance Task Force
    May 2006, March 24, 2015
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    Team Archive

    Organizational Structure and Tasks

    • Review information about the HLC Standard Pathway especially Criterion 4, and meet with Nancy Calleja, HLC Self Study Project Director, to begin discussing Criterion 4 as we assess the University's status in preparation for the site visit.
      • Based on a review of Criterion 4, make recommendations to the Office of Academic Affairs concerning strengths and gaps.
      • Enhance assurance of learning; establish rubrics for specific programs, assess outcomes, and establish meaningful consequences for failure to achieve working with deans/faculty of colleges and schools and the President's Council. (University Strategic Plan 1.1.1)
    • Determine Team's organizational structure (officers/leadership e.g., chairperson, secretary, and/or other positions)
    • Draft operational policies and procedures (e.g., frequency of meetings, who calls meetings), notification time for meetings (e.g., ten days), time period for distribution of agenda (e.g., five days), timeline for preparation and approval of meeting minutes
    • Team replaces the Educational Outcomes Assessment Committee.
    • Establish procedures for keeping records of approved resolutions, advice, membership records and other actions
    • Draft general assessment process and goals for first year (to be updated annually)
    • Include clear time limits for action on various issues as per paragraph 4 under "Further Details" of Shared Governance Task Force proposal approved by the university community.
    • Deliberate and act on priority issues identified by the Vice President of Academic Affairs
    • Provide Shared Governance Task Force with draft operational policies and procedures by December 1, 2005.
    • Enhance assurance of learning; establish rubrics for specific programs assess outcomes and establish meaningful consequences for failure to achieve working with Deans/Faculty of Colleges and Schools and the President’s Council. (PC) (1.1.1)
    • Develop the next phase of the assessment plan so that it focuses on the themes found in the Core Curriculum document.
    • Review the current Higher Learning Commission (HLC) guidelines associated with accreditation in preparation for the University's site visit in 2016.
    • Develop mechanism for sharing best practices around the University regarding assessment.
    • Reviews the draft of the criterion 4 section of the assurance argument. Provide feedback to the criterion 4 subcommittee. Based on a review of Criterion 4, make recommendations to the Office of Academic Affairs concerning strengths and gaps.

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